Thank You Letter

Young millennial business co-workers celebrating a success with a high-five in the workplace : Stock Photo
What is a thank you letter?
Writing a thank you letter is a great way to show an employer that you are a conscientious worker and to show your appreciation for their time. A brief, nicely worded letter that mentions specific things that you learned during the experience can help you to build a network of professionals who will be rooting for you to succeed. It can also show your interviewer that you are the type of person s/he wants to hire.

How do I write one?

Your thank you letter should:
  • be written in business letter format
  • identify who you are
  • be honest and sincere
  • offer specific details about what was helpful to you
  • be sent promptly

What info should I include?
To fulfill these criteria, include the following information:

1st Paragraph:
  • Identify yourself and explain why you are writing. Be sure to mention the date of the experience and your program/school connection to remind the addressee of who you are.

2nd Paragraph:
  • Describe how the experience was helpful to you.
  • What did you learn and how did you learn it?
  • What did you enjoy and why?
  • Who did you work with? If someone was particularly helpful to you, mention their name.

3rd Paragraph:
  • Thanks again for…..
  • If there is something that you can compliment the reader on do so!

Pay special attention to these items when you are writing your letter.

  1. Format – business letter format
  2. Capitalization & Punctuation
  3. Details – clear and organized with plenty of details
  4. Audience & Voice – language is professional and courteous
  5. Sentence Structure – sentences are complete (no run-ons or fragments) and vary in form to avoid repetitiveness
Mar 11, 2013, 10:39 AM